Privacy Policy
Privacy Policy – Spark Ignite
Last updated: January 2026
Spark Ignite is committed to protecting and respecting your privacy. This Privacy Policy explains how we collect, use, store and protect personal data when you use our website or services.
This policy applies to parents/carers, children and young people, schools, local authorities and other professionals who engage with Spark Ignite.
1. Who we are
Spark Ignite
Owner & Lead Practitioner: Stephanie D’Aubney
For any questions regarding this policy or how your data is handled, please contact:
Email: steffi@sparkadmin.co.uk
Telephone: 07578792146
2. What data we collect
We may collect and process the following personal data:
a) Personal information
Names of children and young people
Names of parents/carers
Contact details (email address, telephone number)
Relationship to the child or young person
b) Children’s data (special category data)
Date of birth and age
Education status (e.g. reduced timetable, EOTAS)
SEND information (where provided)
Medical information (where relevant)
Safeguarding and risk-related information
c) Professional information
School or local authority details
Referrer name, role and contact information
3. How we collect data
We collect data through:
our website referral form (Google Forms)
direct email communication
telephone conversations
written documentation provided by parents, schools or local authorities
4. Why we collect personal data
We collect and use personal data to:
consider and process referrals
assess suitability and risk
deliver safe and appropriate provision
communicate with parents, schools and local authorities
meet safeguarding and legal obligations
maintain accurate records
5. Lawful basis for processing
Under UK GDPR, Spark Ignite processes data under the following lawful bases:
Consent – where information is provided voluntarily
Legal obligation – safeguarding and child protection duties
Vital interests – where a child’s safety or wellbeing is at risk
Legitimate interests – to provide and manage our services safely
Safeguarding concerns may be shared without consent where legally required.
6. Safeguarding and information sharing
Safeguarding is always prioritised over confidentiality.
Information may be shared with:
schools or local authorities
safeguarding teams (MASH)
LADO
police or emergency services
This will only occur where necessary to protect a child or young person or to meet statutory duties.
7. How we store and protect data
Data is stored securely using password-protected systems
Digital records are stored within secure Google Workspace accounts
Paper records (if any) are stored securely
Access to data is limited to authorised individuals only
Spark Ignite takes appropriate technical and organisational measures to protect personal data.
8. How long we keep data
Personal data is retained only for as long as necessary to:
deliver services
meet safeguarding requirements
comply with legal or regulatory obligations
Data is reviewed regularly and securely deleted when no longer required.
9. Use of Google Forms
Our referral form is hosted using Google Forms.
Google acts as a data processor and complies with UK GDPR standards.
No data collected via Google Forms is shared publicly or used for marketing purposes.
10. Your rights
Under UK GDPR, you have the right to:
access your personal data
request correction of inaccurate data
request deletion of data (where appropriate)
restrict or object to processing
withdraw consent (where applicable)
Requests should be made in writing using the contact details above.
11. Children’s privacy
Spark Ignite works directly with children and young people.
All data relating to children is handled with additional care and in line with safeguarding responsibilities.
Parents or carers may exercise data rights on behalf of their child.
12. Website links
Our website may contain links to external websites.
Spark Ignite is not responsible for the privacy practices of other sites.
13. Changes to this policy
This Privacy Policy may be updated from time to time.
Any changes will be published on this page.
14. Contact
If you have any concerns about how your data is handled, please contact:
Stephanie D’Aubney
Spark Ignite
Email: steffi@sparkadmin.co.uk
Phone: 07578792146